Streamline compliance,
empower efficiency.
Certadox automates certificate-of-insurance and vendor-credential compliance for construction. AI-powered summaries, expiration reminders, and a full audit trail — so your team verifies and monitors every subcontractor, at any scale.
86%
Compliant
7
Expiring
2
Lapsed
Ironline Steel Erectors
Structural steel
Meridian Electric Co.
Electrical
Cascade Concrete LLC
Concrete & formwork
Summit Mechanical
HVAC / plumbing
Delta Glazing Systems
Curtain wall
Meridian Electric's GL policy expires in 9 days. Coverage meets the $2M requirement, but the waiver of subrogation endorsement is missing.
- Reminder sent to Summit Mechanical2m
- Cascade Concrete COI approved1h
- New endorsement — Ironline Steel3h
Modeled for the teams that keep projects moving
Illustrative names — Certadox is onboarding its first design partners.
Vendor compliance breaks in the gaps between spreadsheets, inboxes, and deadlines.
A single lapsed certificate can stop a project or shift real liability onto you. Yet most teams still track it by hand — chasing PDFs, re-keying limits, and hoping nothing expired.
Hours, not minutes
Manually reading every COI and endorsement, then re-checking limits against each trade's requirements.
Silent expirations
Policies lapse mid-project because a reminder lived in someone's calendar — or nowhere at all.
No trail when it counts
When an owner or insurer asks for proof, the record is scattered across drives and email threads.
Everything you need to verify and monitor vendor credentials
One intuitive workspace that automates the busywork and keeps your compliance picture honest — from a single job to an entire portfolio.
AI-powered COI summaries
Upload a certificate or endorsement and Certadox reads it — carriers, coverage, limits, dates, and gaps against your template — in plain language, always shown next to the source page.
Expiration reminders on autopilot
Every policy is watched to the day. Vendors and your team get nudged before lapse on a cadence you control, so nothing expires unnoticed on an active site.
Full, defensible audit trail
Every upload, review, status change, and approval is timestamped and attributed. Export a litigation-ready record for owners and insurers in one click.
Tiered subcontractor waterfalls
Track compliance across GCs, subs, and sub-subs. Requirement templates flow down tiers so lower-tier gaps surface before they reach your risk desk.
Requirement templates that match the trade
Electrical, steel, concrete, glazing — each trade carries its own limits, additional-insured, and waiver-of-subrogation rules. Verify against the right bar, automatically.
Flat workload at any scale
Forty subs on one job or four thousand across a portfolio — bulk collection and automated checks keep the effort constant as your vendor count climbs.
We own the construction vertical instead of serving five at once.
Broad platforms like myCOI, Certificial, and Vanta spread thin across industries and use cases. Certadox goes deep on general contractors and subcontractor COI compliance — so the workflows, templates, and AI are shaped by how construction actually works.
- Trade-aware requirements — the right limits and endorsements per scope of work.
- Tiered subcontractor waterfalls that mirror how liability really flows.
- AI trained on the documents you live with: ACORD 25s, endorsements, waivers.
Comparison reflects Certadox's construction-first design focus.
From scattered PDFs to provable compliance in three steps
Import your vendors
Bring in your subcontractor list and pick a trade-based requirement template — or customize your own in minutes.
Collect & verify automatically
Certadox requests certificates, reads each one with AI, and flags every gap against your requirements before it hits your desk.
Monitor & prove compliance
Watch a live compliance picture across projects, catch expirations early, and export an audit-ready trail whenever it's asked for.
10,000+
subcontractor COIs designed to be tracked per portfolio
9 days
typical early warning before a policy lapses
1-click
audit-ready export for owners and insurers
Simple plans that scale with your vendor count
Start small and grow into the tier that fits — most mid-market contractors land on Professional. Founding waitlist members lock in launch pricing.
Starter
For a single project or a small GC getting off spreadsheets.
- Up to 50 vendors
- AI COI summaries
- Expiration reminders
- 1 requirement template
- Email support
Professional
For growing contractors managing compliance across active jobs.
- Up to 500 vendors
- Tiered subcontractor waterfalls
- Unlimited trade templates
- Full audit trail & exports
- Project-level dashboards
- Priority support
Enterprise
For portfolios, owners, and risk teams operating at scale.
- Unlimited vendors & projects
- SSO & role-based access
- Custom requirement logic
- API & data export
- Dedicated success manager
- SLA & security review
Rates shown are launch tiers. Enterprise is custom — annual billing and volume terms available.
What compliance and operations leaders would say
Placeholder testimonials from fictional teams while we onboard our first design partners.
“We went from chasing certificates in a shared inbox to a live compliance board. The AI catching a missing waiver of subrogation before mobilization alone paid for itself.”
Dana Whitfield
Risk Manager, fictional GC
“Certadox gets construction. Trade templates and tiered subs are exactly how we actually work — it's not another generic vendor tool bent to fit.”
Marcus Feld
VP Operations, fictional builder
“Audit season used to mean a week of screenshots. Now it's one export. Our owners get a clean, defensible record and we get our week back.”
Priya Nandakumar
Compliance Lead, fictional property group
Get early access to Certadox
Join the waitlist to lock in launch pricing and help shape the construction compliance platform we're building. We'll reach out to onboard design partners first.
Questions, answered
Certadox is built for one job: general contractor and subcontractor COI compliance. Instead of spreading across five industries, we go deep on construction workflows — trade-specific coverage requirements, tiered subcontractor waterfalls, additional-insured and waiver-of-subrogation checks, and project-level tracking. Vanta focuses on SOC 2 / internal security; we focus on your vendors' certificates of insurance.
When a certificate of insurance or endorsement is uploaded, Certadox reads it and produces a plain-language summary — carriers, coverage types, limits, effective and expiration dates, and any gaps against your requirement template. Every extraction is shown alongside the source document so your team verifies, never guesses.
Certadox watches every policy's expiration date and automatically nudges the vendor (and your team) ahead of lapse, with a configurable cadence. You get a live dashboard of what's compliant, expiring soon, and out of compliance — across every project and tier.
Yes. Every upload, review, status change, reminder, and approval is timestamped and attributed, giving you a defensible, export-ready record for owners, insurers, and litigation holds. Nothing is ever silently overwritten.
That's the point. Whether you manage 40 subcontractors on one project or 4,000 across a portfolio, requirement templates, bulk collection, and automated verification keep the workload flat as your vendor count grows.
Most teams are live within a week. Import your vendor list, pick or customize a requirement template, and start collecting. We're currently onboarding design partners from the waitlist — join below and we'll be in touch.
Been asked to submit your compliance documents?
Vendors and subcontractors upload their certificate of insurance, W-9, and other required documents directly through the Vendor Portal.