Chasing subcontractor paperwork is stealing your week
Every general contractor and construction PM knows the routine: dozens of subcontractors, each with their own certificate of insurance, W-9, license, and endorsements, all with different expiration dates scattered across email threads and spreadsheets. Keeping it current is a part-time job nobody signed up for — and on a busy project, one expired credential can slip through and put your entire job, and your own policy, at risk. Certadox gives your team one dashboard to see exactly who is compliant before work begins, so you stop hunting for documents and start trusting your numbers.
Automated credential tracking and expiration alerts
Instead of manually re-checking coverage every week, Certadox tracks each subcontractor's credentials and flags what's expiring before it lapses. As renewal dates approach, the platform surfaces upcoming and overdue documents and alerts the right project manager to chase the right vendor at the right time. No more discovering an expired COI after an incident — you stay ahead of every renewal across every active jobsite, automatically, with a defensible audit trail behind every status.
Document collection that runs itself
Onboarding a new subcontractor shouldn't mean a dozen back-and-forth emails. Certadox lets you request exactly the documents each vendor needs, set requirements by trade so an electrician and a demolition crew are held to the standards that fit their work, and collect everything in one place. Certadox reads each uploaded certificate and produces a clear summary of coverage types, limits, and dates, so verifying a subcontractor takes seconds instead of a careful line-by-line read of every PDF.
Credential tracking
Every subcontractor's COI, W-9, and license tracked in one dashboard.
Expiration alerts
See upcoming and overdue renewals before coverage lapses on any jobsite.
Document collection
Request, collect, and verify the right documents by trade — automatically.
Why GCs and construction PMs choose Certadox
In construction, compliance isn't paperwork — it's protection. An uninsured subcontractor on your site can turn one accident into a lawsuit your own policy was never meant to absorb, and a missed requirement can cost you the contract. Certadox replaces fragile spreadsheets with a single source of truth for subcontractor compliance, so your team spends less time chasing documents and more time building. It's the modern way to keep every jobsite covered from the first sub you onboard to the last day of the project.
Put subcontractor compliance on autopilot
Onboard your vendors, automate credential tracking, and stop chasing documents by hand.
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